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OneStream training for the team that will run the system after we leave.
Constancia, an EPM consultancy and official OneStream (EPM software) partner, trains the finance team that inherits the system during the build. The team runs the first close itself, with us on call.
OneStream at a glance
- Covers
- Planning, financial close and consolidation, reporting and analytics.
- Data in
- Direct integration to Oracle, SAP, Microsoft, IBM, Infor, Workday, Databricks and Snowflake.
- Our record
- 58 implementations over 35 years.
OneStream training transfers a working system from the people who built it to the finance team who will run it, while the build is open. Constancia writes it into every implementation, because a team that cannot change the model calls the implementer every month end.
- Covers
- Administration, changes to the model, the month-end run and the reports the board reads.
- Taught on
- The group's own model, so every example is a real entity, a real account and a real rule.
- Ends when
- The team has run a close on the new system itself and the documentation answers the questions that came up.
A team that can change its own OneStream model stops phoning the implementer at month end.
OneStream training teaches the finance team inheriting a system to administer it, change it and run the month end before the build team leaves. The gap it closes is cheaper to close during the build than in the year after it. The runbooks are written during the build, and the training is the walk through them.
Constancia's certified consultants have done 58 OneStream implementations over 35 years, and the people who designed the model give the training on each build. The person who wrote a rule is the person who explains it.
Where an acquisition lands in March and nobody in finance can add the new entity to the hierarchy, the close waits on an email. The month-end calendar then carries a day that belongs to somebody outside the company. That day comes off the calendar once the administrator has added an entity with us watching.
OneStream training covers 6 jobs the finance team takes over from the build team.
Each job is taught as a procedure on the group's own model, with the runbook for it open alongside. The team does each one once with us watching and the second time on its own.
- 01
Administration
Users, security roles and the environment settings pass to a named administrator in the group, with a written runbook for each.
- 02
The month-end run
The team runs the close workflow, the data loads and the consolidation itself, with the build team watching the first time.
- 03
Changes to the model
Adding an entity, an account or a hierarchy member is taught as a procedure, because the next acquisition will need it.
- 04
Business rules
The team reads the rules that translate, eliminate and adjust, so a number that looks wrong can be traced to the rule that made it.
- 05
Reports and dashboards
The board pack and the management reports are rebuilt once by the team, with the build team beside them.
- 06
The documentation
Every runbook and design note was written while the work happened, and the training shows the team where each one lives.
A team that has done each of the 6 jobs once with us beside it does the seventh alone.
4 situations bring a group to us for OneStream training.
- 01
A build we are doing
The training is written into the implementation, so the team learns on its own model while the build is open.
- 02
A model another firm built
Where the group inherited the model from another firm, the survey reads that model first and the training follows what it finds.
- 03
A new administrator
The person who ran the system has left, and the replacement needs the administration module and the runbooks in the first month.
- 04
An acquisition on the way
A new entity arrives within the year, and the team needs to add it to the hierarchy without raising a change request.
A group with no OneStream system yet starts with the implementation page rather than this one.
4 people in a finance team need OneStream training, and each needs a different part of it.
The administrator takes the most and the entity accountants take the least. The group appoints the administrator before the training starts, because the runbooks are written to that person's name.
- 01
The administrator
1 named person owns users, security and the environment, then takes the administration module in full.
- 02
The group controller
The person who signs the consolidation learns the workflow, the eliminations and where a translated balance comes from.
- 03
The entity accountants
Each entity's accountant learns the load, the validations and the intercompany matching for their own ledger.
- 04
The report builders
The FP&A analysts who build the board pack learn the reporting layer and the cube views underneath it.
The team inheriting a system reads 3 further pages.
OneStream managed services
Cover for the jobs the team has not taken over yet, on a scope that falls as the training lands.
Read about managed servicesOneStream implementation
The build the training is written into, from the survey to the parallel close.
Read about implementationFinancial close automation
A close that runs to a calendar, with the routine reconciliations running themselves.
Read about the close
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